Debojyoti Chakraborty

Kolkata, West Bengal, India
Strategic Planning, Administration, Event Management
Talents
Work Experience
Admin & Exam Head
IAM, Woodburne Indismart Resort, Nuvem, Goa-403604
Full Time May-2016 To present 8 years 11 months
Responsibilities
  • Manage overall Administration and its verticals, manage, coordinate and liaison the entire Exam schedule and calender of the Institute
Admin Coordinator
The Geekay World School, Vellore, Tamilnadu
Full Time Apr-2015 To May-2016 1 year 1 month
Responsibilities
  • • organizing meetings
    • arranging appointments
    • booking transport and accommodation
    • ordering stationery and furniture
    • dealing with correspondence, complaints and queries
    • preparing letters, presentations and reports
    • supervising, coordinating and monitoring the work of administrative staff
    • liaising with staff, suppliers and clients
    • implementing and maintaining procedures/office administrative systems
    • delegating tasks to junior employees
    • organizing induction programs for new employees
    • ensuring that health and safety policies are up to date
    • using a range of software packages
    • attending meetings with senior management
    • Overall coordination with all Admin depts. like House Keeping, Food & Beverage, Maintenance, Transport and Admissions
    • Organizational Astuteness
    • System Maintenance in School in accordance with the Management directives
    • Managing Operational processes and improvement of the same consistently
    • Price negotiations with vendors, vendo
Achievements
  • Letters Of Appreciation & Recommendations received from Principal and CIE Head
Office Manager
Garden High School, Kolkata, West Bengal
Full Time Jun-2012 To Aug-2014 2 years 2 months
Responsibilities
  • • Managing the entire office Administration
    • Maintain leaves, records and other files
    • Update school portal and software
    • Liaison with The Rector, Principal and other Managing Committee Staff from time to time
    • Experience in dealing with Govt bodies, Local police, pollution control board, Local Municipal Corporation, etc
    • Quotation, rate negotiation and selecting vendors
    • Raising Purchase and work orders
Office Administrator
KiiT International School, Bhubaneswar
Full Time Sep-2010 To May-2012 1 year 8 months
Responsibilities
  • • Secretarial functions for Heads of CBSE, IGCSE and IB
    • Maintain and update office records
    • Public Relations work of the School
    • Updation of the school software and the website
    • Coordinated travel arrangements of The Heads and The Chairman
    • Secretary Of Compliance Committee and various Management Meetings
    • Minutes of The Discipline and Academic Committee meetings
    • Answer phones, field/answer questions, replying to emails not requiring personal attention of The IB head.
    • Take active participation like maintain students’ profiles, update them and contact them regarding admission in CBSE, IGCSE and IBDP.
    • Maintain and update photographic cronicle of different school events like visit by Heads of state, dignitaries and school annual functions, house concerts etc.
    • Responsible for general correspondence, memos, charts, tables, graphs, spreadsheets, business plans, presentations, general filing system and supply requisitions.

Achievements
  • Appreciation letter received from Psychology Dept, University Of Pennsylvanis for successfully enumerating a project for Kalinga Institute Of Social Sciences, Bhubaneswar
Secretary To Principal
Pailan World School, Kolkata, West Bengal
Full Time Jun-2007 To Jun-2010 3 years
Responsibilities
  • • Pro-actively managing the time and resources of the Principal, as relevant, to maximize his ability to deliver his goals effectively. Arranging meetings, dealing with telephone, preparing agendas, itineraries, action lists, presentations, preparing correspondence (letters, memos etc), liaison with all members of The Board Of Governors from time to time and let them know about the important announcements on behalf of The Principal.

    • Taking minutes, preparing agendas, itineraries, action lists, presentations, preparing correspondence(e.g. letters, faxes, memos), where necessary, produce appropriate internal templates for correspondence etc. Keeping a track of all the pending approvals to be signed off by The Principal and The Chairman.

    • Ensure data and document security, maintaining and manage efficient and timely filing systems, managing incoming and outgoing post, organizing all employee meets/release important employee communications/Departmental Reviews/Business Reviews, e
Achievements
  • Letter of appreciation received from the Principal, Pailan World School
Customer Service Executive & Analyst
HSBC Electronics Data Processing (India)Pvt.Ltd, Kolkata, West Bengal
Full Time Aug-2005 To Jun-2007 1 year 10 months
Responsibilities
  • • Processed personal and business loans of UK customers, sent default letters, cancelled commercial cards, contacted branches in various UK and Indian locations, handled IT operations process (Internet Banking Technical Support) offering technical support to PIB (Personal Internet Banking) & BIB (Business Internet Banking) customers.
    • Acquired broad understanding of processes assigned, monitor queues and allocate work on a daily basis to executives.
    • Handled escalations & process related query resolutions.
    • Plan daily capacity, based on projection & volume analysis and allocate resources accordingly.
    • Lead, motivate & effectively develop individuals to meet business targets.
    • Make decisions, identify and resolve complex process related queries on a day-to-day basis.
    • Reward, recognize and set internal service excellence benchmarks to ensure customer delight.
    • Co-ordinate and assist the Management team while initiating Business Recovery measures.
    • Select, lead, manage,
Achievements
  • Was the member of the best team of the quarters from Feb - April 2006 and August - October 2006
Administrative Assistant
Soffront Software Pvt.Ltd, Kolkata, West Bengal
Full Time Apr-2003 To Jun-2005 2 years 2 months
Responsibilities
  • • Provide executive-level administrative support to The CEO and direct reports with a demonstrated ability to improvise, improve procedures and meet demanding deadlines.
    • Liaison between all impacted departments to ensure proper communications and reporting practices.
    • Plan and coordinate corporate luncheons and develop presentations for related on-and off-site meetings.
    • Organize the details of special events, travel arrangements, corporate agendas and itineraries.
    • Coordinate and maintain weekly attendance and annual vacation records of 32 departmental employees.
    • Sent daily report to The CEO
Achievements
  • Successfully sold e-CRM to a rival company's customer for which my salary got hiked
Travel & Admin Executive
Trade Wings Tours Ltd, Jaipur, Rajasthan
Full Time Mar-2000 To Feb-2003 2 years 11 months
Responsibilities
  • • Involved in sale of tourism (educational, wildlife and leisure & corporate) packages in different schools, colleges and corporate offices in and around Rajasthan.

    • Was responsible for the retail functions of the Regional Branch in Jaipur. Had a team of 12 executives for the retail counter as well as Travel agent sales. Responsible for achieving the set targets in International & Domestic Tours, Visa Co-ordination, Mediclaim and brochure tours.
    • Mainly responsible for promoting and selling holiday/business travel products to customers
    • Dealing with clients’ problems and queries regarding service
    • Responsible for looking after the administration of the Customer Service department
    • Responsible for accepting customers’ payments
    • Providing instructions and suggestions to the clients about passports, visas, foreign currency, and travel insurance
    • Maintained a good rapport with the clients
    • Provided literature and information to clients concerning local, interstate and int
Technical Assistant
Switz Foods (Monginis) Pvt.Ltd, Kolkata, West Bengal
Full Time Jul-1995 To Aug-1999 4 years 1 month
Responsibilities
  • • Set up Oracle database.

    • Assisted the Technical Head of the company besides entry and printing challans for pastries and savouries.

» 1 Project
Education
Bachelor of Science, Mathematics
GD Goenka UniversityPrivate University
1989-1991
Bachelor of Science, Economics
Dinabandhu Andrews CollegeUniversity of Calcutta
1987-1989 Score42%
Extra-Curricular Interests

  • Travelling

  • cooking

  • all rounder

Profile Snapshot
Debojyoti is based out of Kolkata & has studied Mathematics, B.Sc-Bachelor of Science from Year 1989-1991 in GDGU-GD Goenka University, Private University.
Debojyoti Chakraborty is Skilled in Strategic Planning, Administration, Event Management and other talents.